Please read our policies and contact us with any questions or if you would like a copy of the full policies and procedures prior to enrolling…

Enrolling:
It is absolutely necessary for all pre-existing students to re-enrol as it secures your place in the classes. Our classes are in demand and we need to be very sure that you want your child to continue. Please help us in this especially since all existing students and their siblings have priority over new enrolling students.

Once you have enrolled online via the website OR posted your Enrolment form together with your Acceptance Form, you are officially ready to commence class. An email will be sent to confirm your enrolment has been received and accepted. If you do not receive one after 5 days, please email Victoria at victoria@inthespotlight. com.au.

Attendance & Discontinuing Classes:
Please note there are no make up classes or no refunds if your child is absent from the studio.  If you miss three classes in a row without contacting us we shall assume you have discontinued and you will be billed for that Term. If you are unwell or going on a holiday and will miss classes, please inform us by email so we can hold your place. It is your responsibility to ensure you notify us by email so you don’t lose your position in the class.

If your child does not wish to continue a class it is your responsibility to inform us by email before the beginning of that Term. If you decide mid- term to withdraw your child from class you are committed to pay the full term fees.  Informing Miss Victoria verbally during class is not and will not be accepted.

We hope you understand that these administrative approaches are necessary to ensure that the classes are well attended and that when we reserve places for students who do not turn up, or withdraw mid-term, the places are lost to others who want to take them up.

Waiting Lists:
If the class you are interested in has no vacancy, you will be placed on a waiting list. You will be notified as soon as a space becomes available. Current students and sibling are given priority on the waiting list.

Studio Located at:
Vinegar Hill Community Centre Rouse Hill Town Centre, Rouse Hill

Supervision:
Parents please be aware that Teachers only supervise students during class. Before and after class is your responsibility to supervise children.  It is respectfully requested that all parents and siblings remain outside the classroom whilst class is in session.

During the final week of Term 2 parents are invited to come in and view your child’s class.  It is strongly requested during Parents week that younger siblings who are not participating in the class be controlled by you and not allowed to run around in class as it is dangerous, disruptive and disrespective to the other students and the teacher in class.

Concert Rehearsal: (NOT including Tots)
Friday 9th November 2012

Concerts:
Saturday 10th November 2011 5pm, Tiny Tots Concert 2pm.

All concert work commences from the beginning of Term 3. If your child is not going to participate in the Concert, we must be notified by email before the beginning of Term 3. You will still be required to pay in full your Term fees and any costumes that have been ordered if you decide to withdraw your child in the middle of preparations.

In Term 3 a $25.00 concert costume deposit (per class attended) and $45.00 Tiny Tots deposit will be added to each invoice. This secures your child’s spot in the concert. Costumes are purchased by you. Costumes are custom made at a high standard and are yours to keep after concert. Costume maximum cost is $65.00 per costume, Tiny Tots is $135.00 for all three costumes. If your Term Fee and Concert Costume fees are not up to date by Term 4 your child/ children will not be allowed to participate in the Concert.

Showgroup:
Showgroup is by invitation only. This is an elite group of dancers who are chosen by Miss Victoria to represent In the Spotlight in Eisteddfods and Shows. The students are chosen because they have shown a constant high level of dance skills, dedication, motivation and enthusiasm in Class.

Invoices:
Invoices will be emailed to families at the beginning of each term. If you do not receive an invoice please contact us as soon as possible. Please note that if you do not receive an invoice you still have to pay your fees on time. A late fee will apply regardless of whether you have received an invoice. If your fees are not paid by week three you will incur a late fee automatically. Please cooperate and help us to get this process working smoothly and quickly.

Fees:
Payment of fees must be paid in full in Week 3 and can be paid in the following ways:

• Cheque: (made in favour of “In The Spotlight Performing Arts Studio”) and placed in an envelope together with the return payment slip on the bottom of your Invoice.

• Direct Transfer/EFT: to be made to National Bank BSB 082 201 Account No. 57204 0462 with “Family Reference No & Student Surname, first name” (e.g. 1987, Smith Jessica).

• Direct Debit from Bank Account: A form is attached and you can fill out the details, sign and return to us and each Term your fees will be automatically be deducted from your account, however if you default in the payment your account will be charged $15.00 per child.

• Direct Debit from Credit Card: This year we are offering credit card payment facilities. Once again you will have to fill out your details, sign and return the form to us and every Term your fees will be automatically deducted from your credit card. All credit card payments are subjected to a 2% surcharge.

• Cash Payments: Must be placed in an envelope “Family Reference No & Student Surname, first name” (e.g. 1987, Smith Jessica). The Cash Book must be signed as confirmation that we received payment. (Please do not hand Miss Victoria cash unless it is in an envelope with the correct reference).

All fees must be paid by Week 3. Failure to do so will incur an administration fee of $40.00 which will be charged to your account automatically. In Term 4 all accounts must be paid in full by Week 2. If you need to make arrangements to pay your fees weekly, please contact or email accounts@ inthespotlight.com.au. Please note that the fees still have to be paid in full by the end of each term. If you default in your weekly payments, the administration fee of $40.00 will be charged.

If your cheque is dishonoured, you must pay the bank charges/penalties imposed by the bank upon In The Spotlight.

The studio reserves the right to terminate any student whose fees have not been paid by the end of the Term. Any fees after the discounts have been removed will incur an additional cost of $60.00 if the debit is forwarded to our Debt Collector. All costs incurred by the studio will have to be paid by the debtor/Student.

Discounts:

• A discount of 5% will be offered to all families that sign up for DIRECT DEBIT FROM BANK ACCOUNT or CREDIT CARD regardless of what classes their child/children do (applicable to Terms 1, 2 & 3 only).

• Each family whose child/children attend 3 classes or more per week will receive a 5% discount for the third class and subsequent classes thereafter if they pay by Cheque, Cash or EFT provided that payment in full is received before the end of week 3 in each relevant Term (applicable to Terms 1, 2 & 3 only

• A family discount of 10% will apply when the family’s bill totals $500.00 or more per term on the following basis:-
  a. If payment is made by Direct Debit from Bank Account or Credit Card; or
  b. If payment is made by Cheque, Cash or EFT provided that payment in full is received before the end of week 3 in each relevant Term (applicable to Terms 1, 2 & 3 only).

• Only one discount is applicable and this discount does not apply to Term 4 as it is not a full term. If fees are not paid on time discounts will no longer apply and full fees will be charged thereafter.

Discounts do not apply to the following:

• Private lessons that are not charged for a full term

• Showgroup (already discounted)

Hair:
All hair should be neatly tied back and off the face so it is not a distraction.

Shoes:
All shoes available from Bloch at Rouse Hill Town Centre. They have our shoe requirements listed in the shop.

If you are waiting to purchase shoes feel free to dance bare foot, unless you are doing tap or HipHop, then you must wear hard soled shoes until you purchase your correct dance shoes.

Tiny Tot Combo:
Pink leather ballet shoes with elastic (worn for both ballet and jazz) & tan tap shoes.

Jazz:
Pre Junior, Junior & Pre-intermediate – Tan Jazz shoes. (Split sole preferred)

Intermediate, Pre-Senior & Seniors – Black Jazz shoes. (Split sole preferred)

Tap:
Pre Junior, Junior, Pre-intermediate, Intermediate & Pre-Senior – Tan Tap shoes

Seniors – Black Tap shoes

Ballet:
Pink leather ballet shoes with elastic. (Split sole preferred)

Hip hop:
Black Jazz shoes or Boots

Modern Expressive:
Pre Junior, Junior, Pre Intermediate, Intermediate – Pink leather ballet shoes with elastic. (Split sole preferred)

Pre Senior, Senior- Foot Thongs

Acrobatics:
No shoes required.

Second Hand Shoes:
We have a second hand shoebox within the studio. If you would like to view the box, please see Miss Victoria in between classes.

If you have any pre-loved jazz, tap, or ballet shoes still in good condition and would like to try and sell them, please put them in a zip lock bag or tie them together with your child’s name, the cost, the colour and style of your shoes and your mobile number clearly labelled.

In the Spotlight whilst taking all care, accepts no responsibility if shoes/clothes are taken and money not handed in.

Photography:
We give permission for staff or those authorized by the Principal to photograph students for promotional, internal purposes and/or studio website only.

Privacy:
In the Spotlight is committed to respecting the privacy of its students in accordance with the National Privacy Act. Personal information may be used for internal purposes only.